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Monitor and Control

Monitor and Control

Learn how to …

Learn how to monitor and control…

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5 STEPS FOR PROJECT MANAGEMENT

STEP 1 : INITIATING

1. Initiating process

1.1 Developing the Project Charter

1.2 Identifying Stakeholders

STEP 2 : PLANNING

2. Planning process

2.1 Developing Project Management Plan

2.2 Collecting Requirements

2.3 Define the Scope

2.4 Creating WBS

2.5 Define the activities

2.6 Estimate Activity Duration

2.7 Develop Schedule

2.8 Estimate Costs

2.9 Determine Budget

2.10 Plan Quality

2.11 Develop Human Resource Plan

2.12 Plan Communications

2.13 Plan Risk Management

2.14 Identify Risks

2.15 Plan Procurement

2.16 Environmental, Health and Safety Plan ( EHS Plan)

STEP 3 : EXECUTING

3. Executing process

3.1 Direct and manage project execution

3.2 Perform Quality Assurance

3.3 Acquire Project Team

3.4 Manage Project Team

3.5 Distribute Information

3.6 Conduct Procurement

STEP 4 : MONITORING AND CONTROLLING

4. Monitoring and Controlling process

4.1 Verifying the scope

4.2 Controlling the scope

4.3 Perform Quality Control

4.4 Report performance

4.5 Monitor and control risks

4.6 Administer Procurement

STEP 5 : CLOSING

5. Closing process

5.1 Close Project or Phase

5.2 Close procurement

 

STEP 4 : MONITOR AND CONTROL

PURPOSE AND DEFINITION :

Monitoring and controlling projects with the purpose of reviewing , monitoring and tracking of project progress and performance and compare it to a given baseline of the project management plan , monitoring the project gives an overview about the project performance and it will identify some areas of the project that needs additional attention , controlling contains preventive or corrective actions and assures that defined actions resolved the project issue .

PROCESS :

Monitoring and Controlling Process Group consists of six (6) processes:

  1. Verifying the scope
  2. Controlling the scope
  3. Perform Quality Control
  4. Report performance
  5. Monitor and control risks
  6. Administer Procurement

INTENT :

When monitoring and controlling the project, the following intentions should be established;

  • Compare project performance versus the project management plan.
  • Monitor project if necessary actions is to be apply.
  • Provide necessary data for project status,performance and project forecasts.
  • Gives an over view about the forecasts for schedule and cost.

TEMPLATES :

  1. Non-compliance notice
  2. Non-compliance action form
  3. Accepted deliverables
  4. Work performance measurements
  5. Statistical sampling (included in quality metrics)
  6. Inspection request
  7. Non-compliance notice
  8. Punch Lists
  9. Non-compliance action form
  10. Performance report
  11. Risk audit
  12. Owner Supplied Materials(OSM) – purchased and delivered)
  13. OSM – consumption
  14. Order for payment
  15. Invoice of PM services
  16. Daily Time Sheet
  17. Overtime authorization log
  18. Request for leave of absence
  19. Request for payment
  20. Contractor’s release of liens
  21. Release of lien upon final payment
  22. Consent of surety for final payment
  23. Endorsement letter
  24. Payment details and computation
  25. Daily Time Sheet – contractor and supplier

PURPOSE/DEFINITION :

4.1 Verify Scope

4.11 Accepted Deliverables

Accepted deliverables is a list or summary of deliverables that have been approved. All deliverables that complied with the specified requirements and/or acceptance criteria are to be approved and signed off by the customer or sponsor.

4.2 Scope Control

4.21 Work Performance Measurement

Work performance measurements refer to the metrics of the project activity that is established to evaluate the actual progress of the project versus the planned progress. It covers the evaluation of scope, time, cost, and quality of the project.

TEMPLATES :

  1. Non-compliance notice
  2. Non-compliance action form
  3. Accepted deliverables
  4. Work performance measurements
  5. Statistical sampling (included in quality metrics)
  6. Inspection request
  7. Non-compliance notice
  8. Punch Lists
  9. Non-compliance action form
  10. Performance report
  11. Risk audit
  12. Owner Supplied Materials(OSM) – purchased and delivered)
  13. OSM – consumption
  14. Order for payment
  15. Invoice of PM services
  16. Daily Time Sheet
  17. Overtime authorization log
  18. Request for leave of absence
  19. Request for payment
  20. Contractor’s release of liens
  21. Release of lien upon final payment
  22. Consent of surety for final payment
  23. Endorsement letter
  24. Payment details and computation
  25. Daily Time Sheet – contractor and supplier

Mapping / Flow chart

 

monitor and control map2

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