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Initiate project

initiate

Initiate Project

Learn how to initiate your project properly.

Learn how to initiate your project plays an important role to start your project, failure to start will result to project failure. With this training and resources, you’ll learn how to formally authorize the project, authority of the project manager and more..

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5 STEPS FOR PROJECT MANAGEMENT

STEP 1 : INITIATING

1. Initiating process

1.1 Developing the Project Charter

1.2 Identifying Stakeholders

STEP 2 : PLANNING

2. Planning process

2.1 Developing Project Management Plan

2.2 Collecting Requirements

2.3 Define the Scope

2.4 Creating WBS

2.5 Define the activities

2.6 Estimate Activity Duration

2.7 Develop Schedule

2.8 Estimate Costs

2.9 Determine Budget

2.10 Plan Quality

2.11 Develop Human Resource Plan

2.12 Plan Communications

2.13 Plan Risk Management

2.14 Identify Risks

2.15 Plan Procurement

2.16 Environmental, Health and Safety Plan ( EHS Plan)

STEP 3 : EXECUTING

3. Executing process

3.1 Direct and manage project execution

3.2 Perform Quality Assurance

3.3 Acquire Project Team

3.4 Manage Project Team

3.5 Distribute Information

3.6 Conduct Procurement

STEP 4 : MONITORING AND CONTROLLING

4. Monitoring and Controlling process

4.1 Verifying the scope

4.2 Controlling the scope

4.3 Perform Quality Control

4.4 Report performance

4.5 Monitor and control risks

4.6 Administer Procurement

STEP 5 : CLOSING

5. Closing process

5.1 Close Project or Phase

5.2 Close procurement

 

STEP 1 : INITIATING

PURPOSE AND DEFINITION :

Initiating is the first step in managing construction projects. It is composed of processes aimed to authorize the project, identify specific phases, determine stakeholders, assign project manager(s), and formally start the construction work.

PROCESS :

Initiating the construction project consists of two (2) main processes;

  1. Developing the Project Charter
  2. Identifying Stakeholders

INTENT :

When initiating the project, the following intentions should be established;

  • Identify the initial scope of the project.
  • Determine the initial financial resources.
  • Develop project justification, purpose, and objectives.
  • Establish project duration.
  • Identify project deliverables.

TEMPLATES :

  1. Project Statement of Work
  2. Project Charter
  3. Stakeholder Registry

PURPOSE/DEFINITION :

1.1 Developing the Project Charter

1.11 Project Charter

The Project Charter recognizes and authorizes the project. It formally appoints or assigns a project manager to a specific project and defines his level of authority. It is being created in the construction management phase.

1.2 Identifying Stakeholders

1.21 Stakeholder Registry

Stakeholder Registry provides information on the interest of the stakeholder. This document is ideally used to identify the stakeholder who can supply all the data regarding the project requirements. Generally, this document is created during the first step of the process which is the construction management phase.

TEMPLATES :

  1. Project Statement of Work
  2. Project Charter  (Sample and Detail is available below)
  3. Stakeholder Registry

PROJECT CHARTER :

Contents

Project (Project Name)
Date Prepared
Project Description, Purpose, and Justification
Project Manager
Resources and Stakeholders
Deliverables, Constraints, Assumption, and Approval

Key points

  • The project will not exist without the project charter.
  • The project charter formally authorizes the project.
  • This will be issued by the sponsor. However, the project manager can assist the sponsor in preparing the document.

Page 1 – Project Charter

project charter

Page 2 – Project Charter

project charter page 2

Page 3 – Project Charter

project charter page 3

Page 4 – Project Charter

project charter page 4

Page 5 – Project Charter

project charter page 5

Mapping / Flow chart

initiating map

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